Plan your school fete without starting from scratch.
The Fete Project.
A step-by-step planning portal for schools and parent committees who want less stress, more confidence and fewer last-minute surprises.
Because most parents aren’t event planners - they’re just generous people who said yes.
A school fete can quickly become a long list of stalls, sponsors, suppliers, volunteers, permits, budgets, safety plans and decisions.
Committees are often left wondering:
Where do we start?
What needs to happen first?
Who is responsible?
And what might we be forgetting?
Most volunteers are managing all of this alongside work, children and family life. They care deeply about creating a wonderful day for their school community, but they should not have to build the entire planning process from scratch.
That is where The Fete Project comes in.
It provides a clear roadmap, practical resources and experienced guidance to help your committee know what to do, when to do it and how to keep things moving.
By event day, your committee should feel prepared - not surprised.
With the right plan in place, responsibilities are clear, key decisions are made at the right time, volunteers and suppliers know what they need to do, and fewer details are left until the last minute.
You will also have useful records and systems ready for the next committee, making future fetes easier to plan.
A step-by-step roadmap, not just a folder of templates.
The roadmap shows you what to do.
The portal explains how to do it.
The templates make each stage easier to complete.
The DIY Fete Kit.
The DIY Fete Kit is designed to give your committee a clear planning roadmap, so you can work through the key decisions, documents and deadlines in a more organised way.
It brings together the key planning tools your team needs, from early decisions and timelines through to sponsorship, volunteers, communications, event-day logistics and wrap-up.
Instead of handing you a pile of documents and leaving you to work out what to do first, the portal is organised into practical planning stages so your team can focus on the right decisions at the right time.
You can work through the modules in order, or jump to the area your committee needs most.
The kit is designed to help your team:
Understand what needs to happen and when
Set up a clear planning timeline
Allocate roles and responsibilities
Keep track of volunteers, stalls and suppliers
Approach sponsorship with more confidence
Communicate clearly with your school community
Prepare for event day with fewer last-minute surprises
Capture learnings so the next committee doesn’t have to start again
Who is it for?
The Fete Project is for:
Schools planning a fete, fair or community fundraising day
Parent associations and committees
Volunteer teams who want a more organised planning process
Committees who are starting from scratch
Schools who have run fetes before but want better systems
New fete coordinators who need a clear place to begin
Whether this is your school’s first fete in years or an event that happens regularly, The Fete Project helps create a clearer path from “great idea” to “we’ve got this”.
What’s Inside the DIY Fete Kit?
The DIY Fete Kit is designed to help your committee move from scattered ideas to a clear, workable plan.
Inside the portal, you’ll find:
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Clarify the vision, shape and purpose of your fete before the planning gets too far ahead.
Includes: Vision Canvas, Master Timeline, first meeting agenda, key decisions checklist and committee role descriptions.
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Create a clearer structure for your committee and make it easier for parents to say yes to specific, manageable roles.
Includes: committee structure guide, role descriptions, volunteer call-out copy and “The Right Yes” recruitment templates.
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Approach sponsors, donors and local businesses with more confidence and less awkwardness.
Includes: sponsorship email scripts, sponsorship tiers, donation request templates, sponsor tracker and personalised sponsorship prospectus.
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Choose stalls and activities that are realistic, profitable and manageable for your school community.
Includes: high-margin stall guide, stall planning templates, supplier tracker and Stall in a Box checklists
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Recruit, roster and remind volunteers without endless chasing.
Includes: volunteer roster spreadsheet, parent helper messages, two-week reminder emails and 48-hour SMS scripts.
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Communicate clearly with your school community in the lead-up to the fete.
Includes: newsletter copy, social media captions, parent reminders, sponsor thank-you wording and event week messages.
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Work through the practical details that can make or break the day.
Includes: site map checklist, risk prompts, food safety notes, signage checklist, supplier bump-in notes, wet weather planning and first aid considerations.
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Bring the final details together so everyone knows what is happening, when it is happening and who is responsible.
Includes: event week checklist, event day run sheet, contact list, volunteer briefing sheet, pack-down checklist and emergency notes.
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Finish well and leave useful notes for the next committee.
Includes: thank-you templates, debrief agenda, financial wrap-up checklist and handover notes.
Personalised for you.
Selected resources in the DIY Fete Kit can be personalised for your school, so your committee is not starting with generic templates.
I will create a set of documents personalised with your school name, fete name, event date, preferred wording, school colours and logo.*
These details can be used to prepare selected documents such as your Sponsorship Prospectus, Master Timeline cover page, Volunteer Call-Out Pack and Fete Communications Pack.
That’s one less thing for you to do.
Access and personalisation.
Access to The DIY Fete Kit is provided for one school or community group for 12 months.
During that time, your committee may use the portal resources to help plan your school fete or related school fundraising/community events.
Any personalised documents, strategy session notes or guided support will be tailored to one nominated event. Additional support for other major events can be arranged separately.
*Personalisation is included for one nominated event. Your school will retain access to the members’ portal for 12 months.
How It Works.
1. Choose your level of support.
Start with the DIY Fete Kit, or add a strategy session or guided support if your committee would like more personalised guidance.
2. Access the portal.
Once the kit is available, you’ll receive access to The Fete Project portal, where the planning roadmap, templates and resources are organised in one place.
3. Personalise your starter documents.
Complete a short form with your school and event details so selected resources can be customised for your committee.
4. Work through the roadmap.
Follow the modules in order, or jump to the area your committee needs most - sponsorship, volunteers, stalls, communications, logistics or event-day planning.
Choose Your Level of Support.
Every school community is different, and every committee needs a different level of help.
The Fete Project is designed to support schools with planning, structure and preparation in the lead-up to the fete, so your committee feels organised and confident by the time event day arrives.
There are three ways to get support - from fully self-guided to fully guided. Choose the level of support that best suits your school, your volunteers and the stage you are at.
For schools who want to plan their own fete but need a clear structure to follow.
The DIY Fete Kit gives your committee the templates, timelines, checklists and planning tools to help you work out what needs to happen, when it needs to happen and who needs to be involved.
Best for schools with willing volunteers who need a practical place to start.
The DIY Fete Kit is currently in development.
The DIY Fete Kit.
For schools who want personalised guidance before they get too far into the planning.
This session helps your committee think through your school’s size, community, suburb, volunteer base, budget and fundraising goals, then adapt the planning process to suit what will realistically work for you.
Best for committees who want clarity, direction and confidence before making major decisions.
The DIY Fete Kit + Strategy Session.
For schools who want extra support throughout the planning process.
Guided support gives your committee access to ongoing advice, planning check-ins and practical troubleshooting as you move from early ideas through to event-week preparation.
Best for busy committees who want someone experienced to guide the process, keep things on track and help them feel more confident before the day arrives.
Guided Fete Support.
FAQs
Still have questions? Take a look at the FAQ or reach out anytime.
If you are planning a school fete, join the waitlist or get in touch to discuss the support your committee may need.
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The Fete Project has been designed with school P&Cs and parent-led committees in mind, but many of the tools may also be useful for other community groups planning a fete, fair or fundraising event.
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Yes. The DIY Fete Kit is designed for committees who want to plan their own fete but need a clearer structure, practical templates and step-by-step guidance to follow.
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Access to The DIY Fete Kit is provided for one school or community group for 12 months. During that time, your committee may use the resources to help plan your fete or related school fundraising/community events. Any personalised strategy session, written recommendations, guided support or personalised documents will be tailored to one nominated event.
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The DIY Fete Kit gives you the tools and templates to work through at your own pace.
The Strategy Session gives your committee personalised guidance based on your school community, location, volunteer base, fundraising goals and current planning stage.
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Guided Fete Support is for committees who want ongoing support in the lead-up to the fete. This may include planning check-ins, reviewing your timeline, helping think through stall mix, sponsorship, suppliers, volunteers, communications and final event-week preparation.
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No. The Fete Project is designed to support committees with planning, structure and preparation in the lead-up to the fete. It does not replace the role of the school, P&C or organising committee.
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No. The Fete Project focuses on helping committees feel organised and confident before event day. On-the-day event management is not currently offered.
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Yes. The DIY Fete Kit is intended for use by the current organising committee of the purchasing school or group. It should not be shared with other schools, organisations or external groups.
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Yes. The kit is designed to help committees work out what needs to happen, when it needs to happen and who needs to be involved — especially if your team is starting from scratch.
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The Fete Project may include supplier planning prompts or suggestions, but each school is responsible for checking supplier availability, pricing, suitability, insurance and booking terms.
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No. The Fete Project provides practical planning guidance only. Schools should confirm any legal, insurance, food safety, risk, council or compliance requirements with their school leadership, insurer, venue, council and relevant authorities.
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The DIY Fete Kit is currently in development. You can join the waitlist to be notified when it becomes available.
Join the Waitlist…
The DIY Fete Kit is currently in development.
We’re building the final version of the step-by-step planning portal, including templates, timelines, checklists and practical tools for school fete committees.
Join the waitlist to be the first to hear when it becomes available, receive early-bird updates and help shape the first version.
Planning a school fete?
The Fete Project is here to help your committee plan with more confidence, better structure and a little less chaos along the way.